Circular No. GS: 2009: 012             Date: 11.08.2009
TO ALL OFFICERS          PLEASE CIRCULATE
Dear Friends,
We reproduce hereunder the Circular No. CIRCULAR/GS/2009/11 dated 08-08-2009 received from our Federation for your information.
With best regards
Yours sincerely
(C.A. MALLIKARJUNA RAO)

GENERAL SECRETARY
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“TAMPERING WITH THE FACILITIES AND BENEFITS OF OFFICERS
The Personnel Policies of the bank are the outcome of agreements and settlements between the IBA and the Officers’ Organisations at the Industry level and between our management and our Federation, being the majority Officers’ Organisation at the bank level. The facilities and benefits to the officers are being negotiated/discussed with the managements and thereafter extended to the officers. However, in the past it was observed that the administrative heads of various departments at Central Office and the authorities of Zonal and Regional Offices were instructing the branches and offices for not extending the benefits/facilities to the officers for various reasons. We have also come across the Zonal and Regional Management not sanctioning the leave/LFC, TA Bills etc. for non-submission of certain returns, reconciliation of accounts etc. Undue pressure is being exercised on the Branch Managers and other officers by resorting to such unwarranted and undesirable methods. Recently, we have come across with a communication issued by Audit & Inspection Department advising the Zonal and Regional heads not to permit Conveyance Reimbursement to Branch Managers and also to withdraw car facility wherever provided for non-submission of Control Returns. It is surprising that every departmental head is indulging in tampering of Personnel Policies and thus violating the policies of the bank with impunity. We have sent a communication to the bank’s management demanding for rescinding of the communication issued by Audit & Inspection Department and also requesting the management to advise the Zonal and Regional Heads not to tamper with the Personnel Policies. The communication sent is reproduced hereunder:
“Our attention has been drawn to a communication issued by Audit & Inspection Department, Central Office to all the Zonal and Regional Offices regarding submission of Control Returns wherein the Zonal & Regional Managers have been advised not to permit conveyance reimbursement and/or withdraw car facility wherever provided for non-submission of the return. In this regard, we would like to state that:
1. We agree that the Control Returns are to be submitted by the branches to the Controlling Offices on time.
2. But for ensuring the timely submission of returns, it is not necessary to meddle with any of the facilities/benefits allowed to the officers.
3. The benefits and facilities being permitted to the officers are under Personnel Policies and cannot be interfered with by any other department.
4. Today when a department has issued instructions for stopping one facility, this may lead to other departments at Central Office to issue similar circulars for stopping other facilities.
5. It is also possible that every Zonal & Regional Office will also start issuing circulars meddling with the facilities of the officers for getting one or other return or reply or compliance of any other instructions.
6. It is unfortunate that the Administration has to resort to stopping of facilities for timely submission of control returns or other returns.
7. These returns are in vogue for decades and are being submitted regularly by the branches. According to our information, there are hardly 1 to 2% of branches, which are late in submission. Instead of taking corrective actions against such branches, issuance of such circulars by the Audit & Inspection Department exhibits utter disregard to the Personnel policies of the bank.
8. If such trend continues, the same will certainly lead to anarchy in the bank.
9. We have brought to your notice earlier that some of the Z.O.s and R.O.s are already indulging in such tactics for sanctioning leave, LFC, TA bill etc. and we have sought the intervention of Central Office to put a halt to such unwarranted practice.
Keeping the above in view, we demand that the communication issued by Audit & Inspection Department should be immediately rescinded/withdrawn. It is also necessary to advise all departments at Central Office, Zonal & Regional Offices to not to meddle/interfere with any of the personnel policies arbitrarily for implementation of any instructions. It would be better if the Administration handles such situation more prudently by only taking up the matter with the defaulting branches. General instructions as has been issued will only have a demoralising effect on the field functionaries and is sure to come in the way of development of the bank.
We are sure you will give this matter your immediate attention”.
We shall follow up the matter with the management for its logical conclusion.
Yours sincerely,
SD/-
(D.S. BHADAURIA)
GENERAL SECRETARY